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Productivity During the Work Day

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1. Focus! This is the single most important thing you can do to reach success. Successful people have trained themselves to focus on the task at hand. Master this!

2. Do ONE task at a time. Multi-tasking is a time waster. I know you think you can get three things done in half the time, but it simply does not work that way if your attention is spread across several tasks. Do one thing at a time and you will get more accomplished in less time.

3. Check email infrequently. Do not obsess over email or social media. Work time should be productive time. Most people do not expect you to sit on top of your email all day. If they do, you need to explain that you have specific times for checking and responding to email.

4. Do it right the first time. This one will take some mastering. There’s a saying, “Of course I don’t look busy. I did it right the first time.” This is so true. It may take some work, we do get better by repitition, but strive to do it right the first time so you don’t have to constantly re-do everything you work on.

5. Find or develop and master shortcuts. If you can’t develop your own shortcuts, then ask around and find out what other people do as shortcuts to daily mundane tasks. For example, if you create products and put an About Me section at the end, save that into a Word file so you can copy and paste it into all future projects.

6. Write it down. Keep an on-going list of things you do throughout the day. This will also help you keep track of your time. If you send out 3 emails, write a little note in your journal. Be sure to note who the emails went to and the subjects covered. At the end of the day you’ll know exactly what you accomplished and what wasted your time. Plus, if you ever need a reference to look back on, you have it all written down.

7. Close all programs that aren’t work related. You don’t need your task bar full of distractions. Just glancing down and seeing you have your browser open to Facebook can distract you in an instant.

8. Use your peak times to your advantage. Pay attention to the time of day you have the most focus and are most alert. Do the difficult tasks during this time and save the mundane “auto-pilot” tasks for when you aren’t at your peak performance.

9. Prioritize. This seems simple, but sometimes it isn’t. Take a look at the things you want to get done and decide exactly what you need to get done. These are often two different things. Ask yourself which things actually go to building your business. If writing an opinion piece for your blog isn’t business related, then save it to write at a non-work time. During work hours, only write about things that increase your business.

10. Take breaks and clear your mind. If you start feeling fuzzy headed and lose your focus, it’s time to get up and move around. Go for a short, brisk walk, enjoy a cup of coffee or tea. If you keep coffee or tea at your desk, then take time to go enjoy a cup away from your workstation.

Helene

PS: If you enjoyed this tip or would like to share some tips of your own, please leave a comment below.

 

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5 Responses to Productivity During the Work Day

  1. Joy from ubud villas July 4, 2012 at 1:05 am #

    thanks for this nice post. every tip is useful but I particularly like tip no. 8 as I use that myself. we all have our “favorite time of the day” and it’s good to reserve those time to tackle the difficult tasks so you get more chances of accomplishing them with more success. if I attempt to finish a difficult task when “i’m not in a good mood”, i always end up wasting more precious time and nothing really gets accomplished satisfactorily.

  2. Dipa from nappy cake July 26, 2012 at 11:31 am #

    Would you believe I took a print out of this post of yours and have hung it up on my wall? I work from home and believe me, no ONE needs these reminders as much as i do. I am multitasking all the time- answering doorbells, phone calls and even handling the cooking etc. It gets very stressful. You have described some awesome tips for good time management. I will be referring to this list over and over.
    Thanks

    • helene August 3, 2012 at 9:18 am #

      Hi Dipa, I’m so glad you found this post helpful. I too have to remind myself every day to focus and stick to my DMO ;-)

  3. richa from Executive Search Firms Australia July 27, 2012 at 11:54 am #

    These are great tips you have mentioned in the post. I myself have noticed this that multi tasking doesn’t work a lot of times. The most important for me would be prioritizing the tasks.What needs to be done at what time can help simplifying things.
    richa invites you to read…Bringing the Body OnlineMy Profile

    • helene August 3, 2012 at 9:10 am #

      Thank you for your comment Richa, I appreciate it ;-)

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